Interim Operations Director | Capability Jane

Interim Operations Director

Operations Director, creative agency, London

Our client is a full service creative agency, they are looking for an Operations Director to cover a maternity contract of 6-12 months, to start in early July 2018. 

Candidate will have experience in a similar role within an...

10am to 6pm (5 days a week) 6-12 month maternity contract
2018-05-11T01:00:00+01:00
10am to 6pm (5 days a week) 6-12 month maternity contract | Central London - West End
£60,000
Ref: JN-052018-2790

Operations Director, creative agency, London

Our client is a full service creative agency, they are looking for an Operations Director to cover a maternity contract of 6-12 months, to start in early July 2018. 

Candidate will have experience in a similar role within an events or creative agency environment.
Main areas of responsibility include Financial Control, HR and Office Management.

Financial Control - 35%
• Event budget checks, post event reconciliation, Financial Event Summary update
• Client invoicing and subsequent debtor chasing as necessary
• Event Finance Status report, weekly update
• Bank communications, issues, USA banking
• Central overhead management control, monthly forecasts
• Freelancers invoice review/payment, summary by event, cost pa.
• Urgent supplier/venue payments in Accountant’s absence (one day per week)

Human Resources (HR) - 20%
• Recruitment, interviews, offer letters, contracts of employment 
• Job descriptions, internal processes, job specifications for freelancers 
• General HR, 1:1 listening, counselling, advisory
• Annual Performance Reviews
• Payroll and pensions (through Accountants), payroll checks and queries
• Holiday planning, approving holiday requests, updating system, recording sick days
• New recruits induction, company handbook

Office Management/General Administration - 15%
• Utilities, telecoms, internet, health & safety (H&S), office security, repairs and maintenance (overseeing Venue Manager)
• Landlord liaison, temporary/new office organization and management
• Overseeing venue hire bookings of gallery space
• Sorting out and resolving issues
 
Contractual - 15%
• Client and Supplier Standard Terms (including USA)
• Review client responses to Standard Terms and negotiate agreement, likewise review/agree corporate client contracts
• Venue contracts, review and negotiate acceptable terms
• HMRC certificate of residence

Insurance -10%
• Annual insurance cover, terms and cost
• Claims, justification/application and follow up
• USA, separate additional cover and terms
• Specific event insurance cover by exception

Events/Projects - 5%
• Resource allocation to events/projects in collaboration with Head of Events, freelancer recruitment, terms and daily rates
• Trouble shooting, general advice as requested

Location: Central London (West End)
Salary:  £60K 
Flexibilty:  10am to 6pm  (5 days)